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CONTENTdm and My Workspace Help

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CONTENTdm

My Workspace

video icon View an overview of using My Workspace, or watch videos in the My Workspace help topics section when you see the movie icon.

Downloading images

Additional help

  • Technology in Your Hum 110 Conference or Lecture: download [PDF] [DOC]
  • Image Workstation Help: Using digital images in a thesis, finding additional images, and more.

 

 


CONTENTdm

Browsing images and collections

Use browse for viewing items in a collection without specifying search criteria. Change the way you view collections while browsing by clicking Preferences (for more information, see Preferences).

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  1. Global navigation
    Global navigation for searching, browsing, and working with items in collections.
  2. Number of items
    Displays the total number of items available for browsing.
  3. Select all, clear all, add to My Workspace
    To add items to your workspace, check the boxes next to the items you want (or click select all to check all items on the page) and then click add to My Workspace (you may have created galleries in your workspace; if so, you can add your images directly to the gallery by choosing one from the dropdown list). For more information, see My Workspace.
  4. Column headings
    Click a title heading to sort. The arrow indicates sort order.
  5. Page navigation
    If the collection contains more items than can be displayed on a single page, click the page numbers, or click next or previous to view other pages.

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Search tips

The advanced search page allows you to select which collections to search, as well as a variety of search options.

There are three search options:

This page also has four search types:

  • All of the words
    Searches for all of the words in any order. If you entered "President Theodore Roosevelt" in this search box, the search results would contain only those items containing all three terms.
  • The exact phrase
    Searches for all of the words in the exact order. This is similar to using quotation marks in other search engines. If you were searching for "President Theodore Roosevelt," search results would contain only those items that contain the phrase "President Theodore Roosevelt." Using quotation marks may affect the accuracy of search results if your phrase includes "stop words" ("stop words" are small and frequently occurring words like "the" or "of" that provide little value in locating the information you're looking for).
  • Any of the words
    Searches for any of the words entered in the search box. If you entered "President Theodore Roosevelt," the search results would contain all items containing any of the three terms, including results with only "President," only "Theodore," and only "Roosevelt." For accurate results, do not include "OR" with your search terms.
  • None of the words
    Use this option with any of the other search boxes to exclude a term. If you entered "President Roosevelt" in the exact phase search box and "Franklin" in this search box, the search results would contain all items containing "President Roosevelt" that do not contain the word "Franklin." For accurate results, do not include "NOT" with your search terms.

Search across all fields

all fields image

  1. Search options
    Search across all fields, selected fields, by proximity, or, if available, by date within collections.
  2. Search types
    Choose to search for all of the words, the exact phrase, any of the words, none of the words, or a combination.
  3. Select specific collections
    Choose which collections to search.

Search selected fields

selected fields image

  1. Search options
    Search across all fields, selected fields, by proximity, or, if available, by date within collections.
  2. Search fields
    Use the drop-down list to choose from the types of queries available. You may choose to search for all of the words, the exact phrase, any of the words, none of the words, or a combination.
  3. Search text boxes
    Type your search terms in the appropriate text boxes.
  4. Field names
    Use the drop-down list to specify which field you want to search.
  5. Show terms
    The show terms link is available only when searching a single collection; clicking opens a list of indexed words that appear in the field you selected from the Field Names drop-down list. Click a word in the index list to automatically place the word in the search text box.
  6. + more fields | - fewer fields
    Add more search fields by clicking more fields; reduce by clicking fewer fields. You can have as many as four fields and as few as one field.
  7. Select specific collections
    Choose which collections to search. The available search fields change depending on the selected collection. If multiple collections are selected, only fields common to both collections are available.

Search by proximity

proximity image

  1. Search options
    Search across all fields, selected fields, by proximity, or, if available, by date within collections.
  2. First search text box
    Type your search term in the text box.
  3. Proximity choices
    Use this to search for two words that are a given distance from each other in the metadata. Use the drop-down list to choose the number of words the first search term can be from the second search term. For example, a search for the word "fourth" within two words of "July" would match "fourth of July" but not "July is my fourth favorite month."
  4. Second search text box
    Type your search term in the text box.
  5. Field names
    Use the drop-down list to specify which field you want to search.
  6. Select specific collections
    Choose which collections to search.

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Viewing Results

Results may be viewed in a variety of ways and can be changed in your Preferences.

To view an item within the search results, click on a thumbnail image or the hyperlinked text describing the item.

Each number below corresponds to a definition of that element.

help viewing results image

  1. Global navigation
    Global navigation for searching, browsing, and working with items in collections.
  2. Search results
    Displays the search terms.
  3. Refine your search
    This menu is not available for every collection. It provides a list of matches organized by common metadata. Click an option to further narrow the results within your original search.
  4. Page navigation
    If the search results contains more items than can be displayed on a single page, click the page numbers, or click next or previous to view other pages.
  5. Select all, clear all, add to My Workspace
    To add items to your workspace, check the boxes next to the items you want (or click select all to check all items on the page) and then click add to My Workspace (you may have created galleries in your workspace; if so, you can add your images directly to the gallery by choosing one from the dropdown list). For more information, see My Workspace.
  6. Column headings
    Click a title heading to sort. The arrow indicates sort order.

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Viewing items

viewing items

  1. Reference URL
    Opens a window with a URL of the item being viewed. Copy the URL within the text box for citations and other references.
  2. Login for access to My Workspace / Add to My Workspace
    Logins to your workspace, or if you have already logged in, adds the item to My Workspace.
  3. Download image
    Downloads an image to your desktop. For more information, see downloading single images and downloading batch images.
  4. Full size image
    Opens a new window with only the image and the zoom toolbar.
  5. Back to results, previous, next
    Click back to results to return to the results page; click previous or next to go to the previous or next item in your results page.
  6. Image toolbar
    Use the toolbar to navigate the image. For more information, see image toolbar below.
  7. Item metadata
    Displays information about the item. Depending on how the collection is configured, clicking on a hyperlinked word will launch a new search for that word within the collection where the item resides, across all collections, within the current field, or across all fields.

Image toolbarImage toolbar

Zoom, pan, hide/show thumbnail, and fit options may be available when viewing images.

image toolbar image

  1. Birdseye view
    Click to hide or reveal the birdseye view. The birdseye view is helpful when you have zoomed in for a close detail of an image; it shows where the large image view is in relation to the overall image.
  2. Zoom
    There are several ways to zoom.
    • Click and drag on the zoom toolbar. This will show your zoom level as well, if you use the other zoom options.
    • Click the + icon to zoom in, or the - icon to zoom out.
    • After clicking on the image, you can use the _ and = keyboard keys, or the + and - keys, to zoom in and out, respectively.
  3. Fit
    Resizes the main image to fit the area; helpful when you've zoomed in on an image, and you want to reset the view.
  4. Pan
    Click and drag on the image to pan. Or, after clicking on the image, you can use the keyboard arrow keys to pan.

Viewing compound objects

Documents or multi-sided objects are displayed in viewers that provide additional navigation.

compound object

  1. Menu off
    Hides the menu on the left side of the screen. When the menu is hidden, click the previous/next page links to view other pages. To show the menu, click menu on.
  2. View drop-down list
    Use the drop-down list to choose between different views:
    • Document description/item description
      View descriptive information about the complete document or item.
    • Page description/side description
      View descriptive information about a single page or view of a compound object.
  3. Previous page and next page
    Go to the previous or next page within the document or item.
  4. Object navigation
    Use these links to view different pages or sides of the compound object.
  5. Reference URL
    Opens a window with a URL of the item being viewed. Copy the URL within the text box for citations and other references.
  6. Add to My Workspace
    Adds the current page to My Workspace.
  7. Image toolbar
    Use the toolbar to navigate the image. For more information, see image toolbar.
  8. Download image
    Downloads an image to your desktop. For more information, see downloading single images and downloading batch images.
  9. Full size image
    Opens a new window with only the image and the image toolbar.
  10. Back to results, previous, next
    Click back to results to return to the results page; click previous or next to go to the previous or next item in your results page.

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Changing preferences

You can change how your search results are displayed, sort the results with different fields, and change how many results are displayed per page.

preferences image

  1. View options
    Use the drop-down list to choose how your results are displayed.
    • Grid
      Displays up to five fields or four fields and a thumbnail image.
    • Thumbnails
      Displays a thumbnail image and the item title.
    • Bibliographic
      Displays text up to five fields without images.
    • Titles
      Displays only item titles.
    • Hierarchical
      Displays search results sorted in groupings. The fields that you select to sort by in preferences are the fields that are shown in this results view.
  2. Sort order
    Use the drop-down lists to determine the sort order for your search results. Search results are displayed in sort order even if the fields you choose to sort by are not visible in the results view.
  3. Results per page
    Choose the number of results to view per page. The results options vary, depending on the type of view that is selected.
  4. Delete results preferences cookie
    Deletes your stored preferences and restores the default settings. This deletes the preference cookie; the restore defaults button (below) does not delete the preferences cookie (for more information, see removing cookies below).
  5. Restore defaults
    Restores to the default view: grid, sorted by title, with 20 results displayed per page.
  6. Apply changes
    Applies any changes you have selected.

Removing cookies
If you want to delete changes you have made to the way your preferences are displayed, select the check box in My Results preferences and click apply changes. This will delete the cookie that stores your settings. Selecting restore defaults, on the other hand, will update your cookie with the original default settings, overriding any custom settings.

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My Workspace helpMy Workspace

My Workspace is an area where you can create and organize image galleries. A gallery is an image set that you can share or show in class as a slideshow.

My Workspace can be accessed by clicking on the My Workspace link at the top of the CONTENTdm browser window, or by clicking on the Login for access to My Workspace link on the CONTENTdm menu bar. A new browser window will open; you can then switch between the CONTENTdm browser window, and the My Workspace browser window. Tabbed browsing is recommended for switching between these two screens.

There are three sections to My Workspace:

Using the workspace viewerUsing the workspace viewer

The workspace viewer is where you organize images for slideshows. The workspace view is broken up into two main areas; on the left is the gallery and folders view; to the right is the current gallery view.

workspace

Adding images
When viewing an image or browsing images in CONTENTdm, check the boxes next to the items you want (or click select all to check all items on the page) and then click add to My Workspace (you may have created galleries in your workspace; if so, you can add your images directly to the gallery by choosing one from the dropdown list). You can add multiple copies of the same image to a gallery br repeating this process.

workspace

Copying images or galleriesCopying images between galleries
Within your workspace, to copy an image to a different gallery, drag the image from your Lightbox or an open gallery onto the gallery into which you would like to copy it. You can drag an image into the gallery and folders view or an open gallery in the current gallery view. (Tip: when you click and drag an image or gallery, other areas of the workspace change color to indicate where you can drop it.)

Working with galleries

Creating, renaming, moving and saving galleriesGalleries: creating, moving, and renaming

  • To create a new gallery, click on the gallery icon gallery icon, type a name forthe gallery, and hit return/enter on your keyboard. Galleries are automatically saved when they are created or modified.
  • To move a gallery into a folder, click and drag it onto the folder.
  • To rename a gallery, click on the pencil icon pencil icon. Hit return/enter on your keyboard when done, and your edits will be saved. Also, you can change the title or description of your gallery in the current gallery view by clicking on the text and making your edits there.

Folders: creating, opening, moving, and renaming

  • To create a new folder, click on the new folder icon new folder.
  • To open a folder, click on the folder name; click again to close it.
  • Folders can be stored within other folders. To move a folder, click and drag it to any other folder.
  • To rename a folder, click on the pencil icon edit. Hit return/enter on your keyboard when done, and your edits will be saved.

The Lightbox
By default, your workspace has a gallery called Lightbox. This is your permanent "sandbox" where you can save, organize, and sort images. The Lightbox will always display in the gallery and folders view with smaller images. You can open your Lightbox into the larger current gallery area by clicking on the "Lightbox" title.

  • To create a new gallery with all the images in your Lightbox, click Gallery from Lightbox.
  • To remove all the images from your Lightbox, click Clear.

Duplicating galleries
To duplicate an entire gallery, open it, then click on the duplicate a gallery icon. new folder

Deleting images, galleries, or folders
Drag an image, gallery, or folder over to the trash icontrash. A warning message appears to verify that you want to delete it.

Viewing as a slideshowViewing as a slideshow
Click on the slideshow icon slideshow icon to open the current gallery in the slideshow viewer. For more information, see using the slideshow viewer.

Viewing as a gallery
Click on the gallery icon gallery icon to open the current gallery in the gallery viewer. For more information, see using the gallery viewer.

Sharing galleries
Open a gallery and click the share icon share icon. Choose a display option, slideshow or gallery, and copy the url to share with others.

Saving and modifying a slideshow somebody else has shared with you
When viewing a gallery somebody else has shared with you, you can save a copy of it to your own workspace by clicking Add gallery to My Workspace in the bottom menu. (If you do not see this link you are not logged in to your workspace. Click Login to My Workspace.) Once it is added to your workspace you can modify as you wish. Changes you make to this gallery will only affect your copy of it, not the original gallery that was shared with you.

Comparing images side by side
compare iconClick on the compare icon to open the current gallery in two different windows. These windows will open up to half the width of your current window's size, so make sure your window is maximized (see the maximizing window tip for the Firefox browser).

Downloading a gallery of images
You can download all the images in a gallery. For more information, see the batch download multiple images.

Workspace preferencesWorkspace preferences
You can change which data fields are shown in your gallery for either your current open gallery, or for new galleries that you create. Additionally, you can change the background of your workspace to black, gray, or white.

  • To change the current gallery view settings, have your gallery open, and choose the local gallery preferences icon in the main gallery area.
    current gallery preferences
  • To change the default view settings for new galleries, select the global preference icon in the gallery and folders area.
    preferences global

Using the slideshow viewerUsing the slideshow viewer

Click on the slideshow icon slideshow icon in the workspace viewer to launch the slideshow viewer. You will see a layout similar to the one below.

slideshow image

  1. Navigating slideshows
    To advance one slide, click on the left or right arrows, or use your keyboard left and right arrow key. To preview slides and to display data fields, click on the reveal button reveal icon (this is the default view).

  2. Maximize viewing area
    To maximize the viewing area, click on the reveal button reveal icon, which hides the bottom menu if it is already open.

  3. Displaying data
    To change the metadata field display directly below the image, select the dropdown box; you can select from title, creator, or work date. To view all three of these metadata fields during the slideshow, click on the reveal button reveal icon to open the bottom menu. To view the all metadata for an image, click on the view full record link, which will open the current image in CONTENTdm.

  4. Comparing images
    Click the Side by side comparison link in the bottom menu to open the current slideshow in two different windows. These windows will open up to half the width of your current window's size, so make sure your window is maximized (see the maximizing window tip for the firefox browser).

  5. Return to workspace
    To go back to your workspace, click the Go to My Workspacelink in the bottom menu.

Using the gallery viewer

Click on the gallery icon gallery icon in the workspace viewer or slideshow viewer to launch the gallery viewer. You will see a layout similar to the one below.

slideshow image

  1. Viewing images
    To see a larger image, click a thumbnail to open it in the slideshow view. You can also open the slideshow by clicking the slideshow icon slideshow icon at the bottom of the screen.

  2. Displaying data
    The gallery viewer displays captions according to the caption settings for that gallery. See setting workspace preferences.

  3. Return to workspace
    To go back to your workspace, click the Go to My Workspace link in the bottom menu.

Downloading images helpDownloading images

Download a single image in CONTENTdm

You can download images in CONTENTdm by clicking the download image link in the navigation bar; you will be given options on how large the file will be.

Download a batch of images in My Workspace

If you're in your workspace viewer, you can download an entire gallery as a batch of images in a zip file.

  1. Open the gallery you want to download in the current gallery view of your workspace.

  2. download iconClick on the download icon; you will be given options on how large the downloaded file can be. Click on the process button to start a batch download process.

  3. Wait for the batch process to finish; this can take anywhere from a minute to several hours, depending on the number of gallery images, as well as if there are other batch download jobs queued before your job. When your batch download job is completed, you will be alerted in two ways:
    • You will be emailed with a url to download a zipped file.
    • Your workspace will have a download link to the zipped file just below the Lightbox on the left hand side.

NOTE: This zipped file will be deleted from the server in 48 hours, so make sure to download the images when you receive the email, or if you see the download link on the gallery and folder section of your workspace. Otherwise, you will need to repeat the batch download steps.

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